QuickBooks Online IntegrationAvailable

Your production data, one click to your books.

No CSV exports. No manual re-entry. No surprises.

Connect Tracktile with QuickBooks Online to eliminate double data entry. Send purchase orders as bills and shipments as invoices directly to QuickBooks.

Request Demo See Integration Guide

The Problem

The Cost of Disconnected Systems

If you're exporting CSVs, re-typing shipment details, or manually creating bills in QuickBooks, you're not alone. Most growing food manufacturers lose hours every week reconciling production data with accounting — and the errors add up. Tracktile eliminates that gap.

Accounting Sync

Send Production Data to QuickBooks, On Your Terms

Eliminate double data entry while maintaining full oversight. Nothing posts automatically — you review and confirm before anything hits QuickBooks.

Create bills from purchase orders

Open a PO, review the preview, and click once to create a Bill in QuickBooks — supplier, line items, amounts, and charges all included.

Create invoices from shipments

Open a shipment, review line items and tax calculations, and send the Invoice to QuickBooks instantly.

Sync customers & suppliers

Import contacts from QuickBooks into Tracktile. Intelligent matching by name and email prevents duplicates.

Import tax rates

Pull tax codes from QuickBooks so invoice calculations match exactly. Imported rates appear in Facility Settings with a QuickBooks badge.

Update after syncing

Made changes? The record status changes to "Outdated" — click Update to push revisions back to QuickBooks with one click.

Direct QuickBooks link

After syncing, click "View in QuickBooks" to open the record directly from Tracktile.

Why It Matters

Why This Integration Changes Your Workflow

Save hours every week

Stop re-typing invoices and re-creating bills. Your accounting reflects production automatically.

Reduce costly errors

Preview before syncing catches mistakes before they reach QuickBooks. Line items pull directly from your shipment, not from memory.

Stay in control

Transactions sync when you click — not automatically. Synced, Outdated, and Not Synced status badges show exactly where every record stands.

How It Works

From Purchase Order or Shipment to QuickBooks in Seconds

Review the preview, click once, and your transaction is created in QuickBooks with complete details intact.

1
Connect QuickBooks
One-time setup via Settings → Integrations. Takes under 5 minutes.
2
Sync contacts and tax rates
Import customers, suppliers, and tax codes from QuickBooks into Tracktile.
3
Open a PO or shipment
Navigate to the Bills or Invoices tab and review the auto-populated preview.
4
Click to sync
Hit "Create Bill in QuickBooks" or "Create Invoice in QuickBooks." Done.
5
Track status
The record shows "Synced" with a direct link to the QuickBooks record. If you make changes later, click Update to re-push.

Video Overview

QuickBooks Integration Walkthrough

3 min walkthrough — setup, syncing bills & invoices, status badges

Common Questions

Frequently Asked Questions

Most teams are connected in under 5 minutes using QuickBooks' OAuth flow. No developer needed.

No — and that's intentional. You review each record and click to sync. Nothing posts to QuickBooks without your confirmation.

Not Synced means the record hasn't been sent yet. Synced means it's live in QuickBooks. Outdated means changes were made after syncing — click Update to push the latest version.

Yes. Tracktile connects via QuickBooks' official OAuth integration. We never store your credentials. Access can also be controlled per user with separate permissions for configuring the integration, emitting bills, and emitting invoices.

For bills: supplier, PO ID, dates, currency, line items, charges, and a link back to Tracktile in the memo field. For invoices: customer, shipment ID, dates, currency, line items with quantities and rates, charges, discounts, and tax calculations.

Supported Platforms